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Electronic mail is a quick, easy, and convenient way to instantly link up with people around the globe. To ensure our messages don't confuse or alienate others, it's important to practice basic e-mail etiquette. Here are twelve simple e- mail rules to keep you connected and make [url=http://www.gotprintsigns.com/abercrombiepascher/‎]abercrombie soldes[/url] sure every communiqu? is clear, polished, and professional.
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Rule #2 - Watch your words. Before sending any e-mail, check your message. Ask yourself, "What is my purpose for sending this e-mail?" Anger, enthusiasm, and anxiousness are all emotions that can trigger an itch only an immediate heated reply can scratch. Always consciously choose your words and be sure every communiqu? accurately and clearly conveys your message. Be careful about what you [url=http://www.mquin.com/gzparis.php]giuseppe zanotti pas cher[/url] say and how you say it because your words can come back to haunt you. Words, especially the written word, can live and be remembered forever. Don't say something in the heat of the moment that you can't take back.
Rule #3 - Follow a format. Every correspondence you send is a reflection of you and your organization. Therefore, at a minimum, each e-mail needs to have these elements - a greeting, a skipped line before and after each paragraph, a closing or call for action, and a signature (which identifies you and provides alternate ways to contact you).
Rule #4 - Spell check. While spell check can accurately check for misspellings, it won't recognize all errors. Before you hit the send button, check every e-mail for spelling, punctuation, and grammar. An e-mail filled with multiple errors is not only difficult to read and understand; it tests the patience of the recipient, who may decide your message has no value and simply is not worth reading.
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Rule #7 - Reply to all sparingly. When you respond to a mass e-mail (a message sent to multiple recipients), determine whether everyone listed needs to receive your reply. If a reply to the sender only is sufficient and appropriate, hit the "reply" vs. the "reply to all" button to cut down [url=http://www.rtnagel.com/airjordan.php]nike air jordan pas cher[/url] on multiple and unnecessary mail.
Rule #8 - Stay current. Just like voice mail, be sure to keep your auto-reply message up-to-date. An outdated auto- reply is as bad as dated voice mail - information that serves no purpose.
Rule #9- Office e-mail is never personal. Unless you own the company, any e-mail sent via your office computer is the property of the employer and is subject to their purview. There is no such thing as personal e-mail at work. Be aware and watch what you say because every message represents you and the organization.
Rule #10 - Stay organized. Attempting to save every e-mail creates clutter. Get in the habit of saving only necessary e- mails and discarding the rest. Be sure to delete messages from your inbox, deleted, and sent message boxes. This will cut down on the clutter and free up much needed computer space. Review periodically so you [url=http://www.ilyav.com/uggsoldes.php]boots ugg pas cher[/url] don't feel overwhelmed at the sight of months' or years' worth of messages. If your box is full right now, commit to reviewing at least 15 messages from each box daily until you are all caught up. Also, be sure [url=http://www.jordanpascherofficiele.com]air jordan pas cher[/url] to regularly back up all mail boxes, just in case.
Rule #11 - Answer e-mail. I can't tell you how many times I've sent an e-mail requesting specific information only to receive a reply with half, if any, of my questions answered. This now requires sending a second message to get the necessary answers. When responding to an e-mail with multiple questions, type your response right next to the questions in a different [url=http://www.mnfruit.com/louboutinpascher.php]louboutin pas cher[/url] color font than the original message. This clearly shows your reply [url=http://www.sandvikfw.net/shopuk.php]hollister outlet sale[/url] and enables the reader to easily match the response to a question and ensures you have answered all of the sender's questions.
Rule #12 - Be patient. With the proliferation of text messaging, PDAs, and Blackberrys, many people send an e- mail and expect an on the spot response within moments of a message being sent. It's unreasonable to expect others to drop everything to instantly cater to your every whim. When sending e-mail, be patient and allow a reasonable amount of time to pass before you expect a reply.
Electronic mail can open up doors to you from around the world. Apply these twelve simple e-mail rules and your messages will be clear, concise, and always connected.
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